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Instance rename policy for customers

 
Naming conventions for instances:

  • Production and/or sub-production instances cannot contain the word 'demo' or 'pov' or 'poc' as a suffix. 
  • Instance names can be alphanumeric.
  • Instance renames cannot be submitted for demonstration instances.
  • Instance names cannot contain special characters (e.g. $, %, &, -, *).
  • If the new instance name has 3 characters or below, additional review and approval is required. 

Note: Production instance rename requests are to be requested through Customer Support and cannot be submitted using the Service Catalog.


Before requesting rename

  1. If using SSO through the Multi-Provider SSO plugin please check each of your Identity Provider records (Multi-Provider SSO > Identity Provider) and update any URLs in those settings which point to the old instance name.
  2. If inbound WebService Integrations are present, every Inbound (to the SN instance) 3rdParty WebService (including SN ODBC) Integration will have to update the URL pointing to the new instance URL.
  3. When using a Proxy to access the instance which is mapping the instance URL, please update that accordingly pointing to the new one. The same goes for "Vanity URL" if applicable.
  4. When using Edge Encryption Proxy, we strongly advise you to update the Proxy server properties in order to have that to repoint to right instance URL.
  5. When using MID server note that you will have to change the MID Server configuration to have the MID to point to the new Instance URL.
  6. If using "forwarding rule" on your email infrastructure to forward email to the ServiceNow instance please change the "forward-to" email address to make it match the new email address.
  7. When using your own email infrastructure will not be affected by the instance rename.


Rename procedure

  1. All renames require a 3 day lead time to process.
  2. The change window for the instance rename will appear on the change ticket as the planned start and end time.
  3. Beginning at the Planned Start Time the instance will not be available for up to 2 hours.
  4. Do not run any clones to/from the instance once the rename has started.
  5. New instance and old instance URLs are simultaneously available for time provided in the request.
    1. During this time, cloning functionality is not available.
  6. After the rename, the following settings may require updating:
    1. Email settings are reset to the out-of-box values and updated to reflect the new instance name. This change is made after the new instance URL becomes available. Any inbound emails sent to the old instance email may be lost after this change has been made. Customers will likely need to update the email settings in their instance to reflect any previously implemented customization.
    2. If the customer is using Single Sign On through the Multi-Provider SSO plugin, they will need to check each of their Identity Provider records (Multi-Provider SSO > Identity Provider) and update any URLs in those settings which point to the old instance name.

Change Freeze 

 2018 Year End Change Freeze for all Data centers Globally

  • Monday, December 17, 2018 0100 PT – Wednesday, January 2, 2019 0100 PT

Article Information

Last Updated:2018-12-10 00:15:12
Published:2018-12-10